# Story 8.9: Admin Notification - New Booking

## Epic Reference
**Epic 8:** Email Notification System

## Dependencies
- **Story 8.1:** Email Infrastructure Setup (base templates, SMTP config, queue setup)

## Story Context
This notification is triggered during **Step 2 of the Booking Flow** (PRD Section 5.4). When a client submits a consultation request, it enters the pending queue and the admin must be notified immediately so they can review and respond promptly. This email works alongside Story 8.3 (client confirmation) - both are sent on the same trigger but to different recipients.

## User Story
As an **admin**,
I want **to be notified when a client submits a booking request**,
So that **I can review and respond promptly**.

## Acceptance Criteria

### Trigger
- [ ] Sent immediately after successful consultation creation (same trigger as Story 8.3)
- [ ] Consultation status: pending
- [ ] Email queued for async delivery

### Recipient
- [ ] First user with `user_type = 'admin'` in the database
- [ ] If no admin exists, log error but don't fail the booking process

### Content
- [ ] Subject line: "[Action Required] New Consultation Request" / "[إجراء مطلوب] طلب استشارة جديد"
- [ ] "New Consultation Request" heading
- [ ] Client name:
  - Individual: `full_name`
  - Company: `company_name` (with contact person: `contact_person_name`)
- [ ] Requested date and time (formatted per admin's language preference)
- [ ] Problem summary (full text, no truncation)
- [ ] Client contact information:
  - Email address
  - Phone number
  - Client type indicator (Individual/Company)
- [ ] "Review Request" button linking to consultation detail in admin dashboard

### Priority
- [ ] "[Action Required]" prefix in subject line (English)
- [ ] "[إجراء مطلوب]" prefix in subject line (Arabic)

### Language
- [ ] Email sent in admin's `preferred_language`
- [ ] Default to 'en' (English) if admin has no preference set (admin-facing communications default to English)

## Technical Notes

### Files to Create
```
app/Mail/NewBookingAdminEmail.php
resources/views/emails/admin/new-booking/ar.blade.php
resources/views/emails/admin/new-booking/en.blade.php
```

### Mailable Implementation
Using `Mailable` pattern to align with sibling stories (8.2-8.8):

```php
<?php

namespace App\Mail;

use App\Models\Consultation;
use App\Models\User;
use Illuminate\Bus\Queueable;
use Illuminate\Contracts\Queue\ShouldQueue;
use Illuminate\Mail\Mailable;
use Illuminate\Mail\Mailables\Content;
use Illuminate\Mail\Mailables\Envelope;
use Illuminate\Queue\SerializesModels;

class NewBookingAdminEmail extends Mailable implements ShouldQueue
{
    use Queueable, SerializesModels;

    public function __construct(
        public Consultation $consultation
    ) {}

    public function envelope(): Envelope
    {
        $admin = $this->getAdminUser();
        $locale = $admin?->preferred_language ?? 'en';

        return new Envelope(
            subject: $locale === 'ar'
                ? '[إجراء مطلوب] طلب استشارة جديد'
                : '[Action Required] New Consultation Request',
        );
    }

    public function content(): Content
    {
        $admin = $this->getAdminUser();
        $locale = $admin?->preferred_language ?? 'en';

        return new Content(
            markdown: "emails.admin.new-booking.{$locale}",
            with: [
                'consultation' => $this->consultation,
                'client' => $this->consultation->user,
                'formattedDate' => $this->getFormattedDate($locale),
                'formattedTime' => $this->getFormattedTime(),
                'reviewUrl' => $this->getReviewUrl(),
            ],
        );
    }

    private function getAdminUser(): ?User
    {
        return User::where('user_type', 'admin')->first();
    }

    private function getFormattedDate(string $locale): string
    {
        $date = $this->consultation->booking_date;
        return $locale === 'ar'
            ? $date->format('d/m/Y')
            : $date->format('m/d/Y');
    }

    private function getFormattedTime(): string
    {
        return $this->consultation->booking_time->format('h:i A');
    }

    private function getReviewUrl(): string
    {
        return route('admin.consultations.show', $this->consultation);
    }
}
```

### Dispatch Point
Same location as Story 8.3 - after consultation creation:

```php
// In the controller or action handling booking submission
// Dispatch AFTER the client confirmation email (Story 8.3)

use App\Mail\NewBookingAdminEmail;
use Illuminate\Support\Facades\Log;
use Illuminate\Support\Facades\Mail;

// Send admin notification
$admin = User::where('user_type', 'admin')->first();

if ($admin) {
    Mail::to($admin->email)->send(new NewBookingAdminEmail($consultation));
} else {
    Log::warning('No admin user found to notify about new booking', [
        'consultation_id' => $consultation->id,
    ]);
}
```

### Edge Cases
- **No admin user exists:** Log warning, continue without sending (booking should not fail)
- **Admin has no email:** Skip sending, log error
- **Admin `preferred_language` is null:** Default to 'en' (English)
- **Client is company type:** Display company name prominently, include contact person name
- **Client is individual type:** Display full name
- **Consultation missing `booking_date` or `booking_time`:** Should not happen (validation), but handle gracefully

### Client Information Display Logic
```php
// In the email template
@if($client->user_type === 'company')
    <strong>{{ $client->company_name }}</strong>
    <br>Contact: {{ $client->contact_person_name }}
@else
    <strong>{{ $client->full_name }}</strong>
@endif

Email: {{ $client->email }}
Phone: {{ $client->phone }}
```

## Testing Requirements

### Unit Tests
```php
<?php

use App\Mail\NewBookingAdminEmail;
use App\Models\Consultation;
use App\Models\User;

test('admin email has action required prefix in English subject', function () {
    $admin = User::factory()->create([
        'user_type' => 'admin',
        'preferred_language' => 'en',
    ]);
    $client = User::factory()->create(['user_type' => 'individual']);
    $consultation = Consultation::factory()->create(['user_id' => $client->id]);

    $mailable = new NewBookingAdminEmail($consultation);

    expect($mailable->envelope()->subject)
        ->toBe('[Action Required] New Consultation Request');
});

test('admin email has action required prefix in Arabic subject', function () {
    $admin = User::factory()->create([
        'user_type' => 'admin',
        'preferred_language' => 'ar',
    ]);
    $client = User::factory()->create(['user_type' => 'individual']);
    $consultation = Consultation::factory()->create(['user_id' => $client->id]);

    $mailable = new NewBookingAdminEmail($consultation);

    expect($mailable->envelope()->subject)
        ->toBe('[إجراء مطلوب] طلب استشارة جديد');
});

test('admin email defaults to English when admin has no language preference', function () {
    $admin = User::factory()->create([
        'user_type' => 'admin',
        'preferred_language' => null,
    ]);
    $client = User::factory()->create(['user_type' => 'individual']);
    $consultation = Consultation::factory()->create(['user_id' => $client->id]);

    $mailable = new NewBookingAdminEmail($consultation);

    expect($mailable->envelope()->subject)
        ->toContain('[Action Required]');
});

test('admin email includes full problem summary', function () {
    $admin = User::factory()->create(['user_type' => 'admin']);
    $client = User::factory()->create(['user_type' => 'individual']);
    $longSummary = str_repeat('Legal issue description. ', 50);
    $consultation = Consultation::factory()->create([
        'user_id' => $client->id,
        'problem_summary' => $longSummary,
    ]);

    $mailable = new NewBookingAdminEmail($consultation);
    $content = $mailable->content();

    // Full summary passed, not truncated
    expect($content->with['consultation']->problem_summary)
        ->toBe($longSummary);
});

test('admin email includes review URL', function () {
    $admin = User::factory()->create(['user_type' => 'admin']);
    $client = User::factory()->create(['user_type' => 'individual']);
    $consultation = Consultation::factory()->create(['user_id' => $client->id]);

    $mailable = new NewBookingAdminEmail($consultation);
    $content = $mailable->content();

    expect($content->with['reviewUrl'])
        ->toContain('consultations')
        ->toContain((string) $consultation->id);
});
```

### Feature Tests
```php
<?php

use App\Mail\NewBookingAdminEmail;
use App\Models\Consultation;
use App\Models\User;
use Illuminate\Support\Facades\Log;
use Illuminate\Support\Facades\Mail;

test('admin email is sent when consultation is created', function () {
    Mail::fake();

    $admin = User::factory()->create(['user_type' => 'admin']);
    $client = User::factory()->create(['user_type' => 'individual']);
    $consultation = Consultation::factory()->create(['user_id' => $client->id]);

    Mail::to($admin->email)->send(new NewBookingAdminEmail($consultation));

    Mail::assertSent(NewBookingAdminEmail::class, function ($mail) use ($admin) {
        return $mail->hasTo($admin->email);
    });
});

test('admin email is queued for async delivery', function () {
    Mail::fake();

    $admin = User::factory()->create(['user_type' => 'admin']);
    $client = User::factory()->create(['user_type' => 'individual']);
    $consultation = Consultation::factory()->create(['user_id' => $client->id]);

    Mail::to($admin->email)->send(new NewBookingAdminEmail($consultation));

    Mail::assertQueued(NewBookingAdminEmail::class);
});

test('warning is logged when no admin exists', function () {
    Log::shouldReceive('warning')
        ->once()
        ->with('No admin user found to notify about new booking', \Mockery::any());

    $client = User::factory()->create(['user_type' => 'individual']);
    $consultation = Consultation::factory()->create(['user_id' => $client->id]);

    $admin = User::where('user_type', 'admin')->first();

    if (!$admin) {
        Log::warning('No admin user found to notify about new booking', [
            'consultation_id' => $consultation->id,
        ]);
    }
});

test('admin email displays company client information correctly', function () {
    Mail::fake();

    $admin = User::factory()->create(['user_type' => 'admin']);
    $companyClient = User::factory()->create([
        'user_type' => 'company',
        'company_name' => 'Acme Corp',
        'contact_person_name' => 'John Doe',
    ]);
    $consultation = Consultation::factory()->create(['user_id' => $companyClient->id]);

    $mailable = new NewBookingAdminEmail($consultation);

    expect($mailable->content()->with['client']->company_name)->toBe('Acme Corp');
    expect($mailable->content()->with['client']->contact_person_name)->toBe('John Doe');
});
```

## References
- **PRD Section 5.4:** Booking Flow - Step 2 "Admin receives email notification at no-reply@libra.ps"
- **PRD Section 8.2:** Admin Emails - "New Booking Request - With client details and problem summary"
- **Story 8.1:** Base email template structure, SMTP config, queue setup
- **Story 8.3:** Similar trigger pattern (booking submission) - client-facing counterpart

## Definition of Done
- [x] `NewBookingAdminEmail` Mailable class created
- [x] Arabic template created and renders correctly
- [x] English template created and renders correctly
- [x] Email dispatched on consultation creation (after Story 8.3 client email)
- [x] Email queued (implements ShouldQueue)
- [x] Subject contains "[Action Required]" / "[إجراء مطلوب]" prefix
- [x] All client information included (name, email, phone, type)
- [x] Company clients show company name and contact person
- [x] Full problem summary displayed (no truncation)
- [x] Review link navigates to admin consultation detail page
- [x] Date/time formatted per admin language preference
- [x] Graceful handling when no admin exists (log warning, don't fail)
- [x] Unit tests pass
- [x] Feature tests pass
- [x] Code formatted with Pint

## Estimation
**Complexity:** Low | **Effort:** 2-3 hours

---

## Dev Agent Record

### Agent Model Used
Claude Opus 4.5 (claude-opus-4-5-20251101)

### Completion Notes
- Created `NewBookingAdminEmail` Mailable class with bilingual support (EN/AR)
- Created English and Arabic email templates in `emails/admin/new-booking/`
- Updated `book.blade.php` to replace `NewBookingRequestMail` with `NewBookingAdminEmail`
- Added Log warning when no admin exists
- Updated `BookingSubmissionTest.php` to use the new Mailable class
- Created comprehensive test suite in `NewBookingAdminEmailTest.php` with 20 tests
- All tests pass (57 tests, 106 assertions for related files)

### File List
| File | Action |
|------|--------|
| `app/Mail/NewBookingAdminEmail.php` | Created |
| `resources/views/emails/admin/new-booking/en.blade.php` | Created |
| `resources/views/emails/admin/new-booking/ar.blade.php` | Created |
| `resources/views/livewire/client/consultations/book.blade.php` | Modified |
| `tests/Feature/Mail/NewBookingAdminEmailTest.php` | Created |
| `tests/Feature/Client/BookingSubmissionTest.php` | Modified |

### Change Log
| Change | Reason |
|--------|--------|
| Replaced `NewBookingRequestMail` with `NewBookingAdminEmail` | New Mailable follows proper bilingual pattern with locale-based templates |
| Added `Log` facade import to booking component | Required for warning when no admin exists |
| Updated test imports and assertions | Tests now reference correct Mailable class |

### Status
Ready for Review

---

## QA Results

### Review Date: 2026-01-02

### Reviewed By: Quinn (Test Architect)

### Code Quality Assessment

Excellent implementation following established patterns from sibling stories (8.2-8.8). The `NewBookingAdminEmail` Mailable class is well-structured with:
- Proper ShouldQueue implementation for async delivery
- Bilingual template support (EN/AR) using locale-based view selection
- Clean separation of formatting logic (date/time methods)
- Graceful degradation when no admin exists (logs warning, doesn't fail booking)

The dispatch point in `book.blade.php` is correctly placed within the DB transaction, ensuring the email is only queued after successful booking creation.

### Refactoring Performed

None required. Implementation is clean and follows project standards.

### Compliance Check

- Coding Standards: [x] Code follows Laravel conventions, proper PHPDoc comments, clean formatting
- Project Structure: [x] Files placed in correct locations per story specification
- Testing Strategy: [x] Comprehensive test coverage with 20 unit/feature tests in dedicated file plus 21 integration tests in BookingSubmissionTest
- All ACs Met: [x] All 16 acceptance criteria verified with test coverage

### Improvements Checklist

All items are compliant - no changes required:

- [x] Mailable implements ShouldQueue for async delivery
- [x] Subject line contains [Action Required] / [x] prefix
- [x] Email sent in admin's preferred_language with EN default
- [x] Individual and company client information displayed correctly
- [x] Problem summary passed without truncation
- [x] Review URL points to admin consultation show page
- [x] Date formatted per locale (d/m/Y for AR, m/d/Y for EN)
- [x] Time formatted as 12-hour with AM/PM
- [x] Warning logged when no admin exists
- [x] Booking flow continues even if no admin found

### Security Review

No security concerns:
- Email recipient is admin only (internal system notification)
- Review URL uses proper route helper with model binding
- No sensitive data exposure beyond what admin should see
- Client contact info appropriate for admin notification

### Performance Considerations

No performance concerns:
- Email queued for async delivery (ShouldQueue)
- Admin lookup uses `first()` with minimal query
- No N+1 queries - single consultation and user relationship loaded

Future consideration: If email volume increases significantly, consider caching the admin user lookup within the mailable lifecycle to avoid repeated queries in `envelope()` and `content()` methods.

### Files Modified During Review

None - implementation meets all requirements without modification.

### Gate Status

Gate: PASS -> docs/qa/gates/8.9-admin-notification-new-booking.yml

### Recommended Status

[x] Ready for Done

Story owner may merge to main branch. All acceptance criteria verified, tests passing (41 tests across both test files), and implementation follows established patterns.
